Karen's Key Tips and Practice Tricks

If you have any feedback, ideas for tips or need assistance contact Karen at Karen.Bolch@wellsouth.org.nz.

31 July 2025 - Checking the status of CSC & HUHC for patients within Medtech and Indici

Checking the status of CSC & HUHC for patients within Medtech Evolution:

When patients have a Community Services Card (CSC) or High Use Health Card (HUHC), it can affect their
funding and costs within a practice.

What codes should be used when setting patients up in Evolution:
Y1 – dependent child under 6 with a CSC
YZ – dependent child under 6 with a HUHC
C1 – child 6-13 years with a CSC
CZ – child 6-13 years with a HUHC
J1 – junior 14-17 years with a CSC
JZ – junior 14-17 years with a HUHC
A1 – adult with a CSC
AZ – adult with a HUHC

Where to find the summary of active entitlements within Evolution:
You can check the current status of CSC and HUHC via NES
• Bring the patient up onto the pallet
• Click on the ‘NHI’ icon
• Click on ‘view enrolment’
• Click on ‘back’ icon
• Click arrow down to ‘all’ in the Health Service Type box
• Click ‘check’ icon

HUHC information from this page needs to be manually entered into the patient’s details within the patient register (F3).

 

Checking the status of CSC & HUHC for patients within Indici:

When patients have a Community Services Card (CSC) or High Use Health Card (HUHC), it can affect their
funding and costs within a practice.

What codes should be used when setting patients up in Indici:
Y1 – dependent child under 6 with a CSC
YZ – dependent child under 6 with a HUHC
C1 – child 6-13 years with a CSC
CZ – child 6-13 years with a HUHC
J1 – junior 14-17 years with a CSC
JZ – junior 14-17 years with a HUHC
A1 – adult with a CSC
AZ – adult with a HUHC


Where to find the summary of active entitlements within Indici:

Search and List Screen - from this screen you can identify if a patient has either a HUHC or CSC.

Patient Enrolment Page
By going into the patient enrolment, a HUHC or CSC can be updated. Click on the enrolment icon from either
the patient search and list or from within the patient consultation screen to go into the enrolment page

To update HUHC
If you have the number, you can click yes and enter the card number and expiry date. If you are wanting to
check if they have an up-to-date card, you can click on the HUHN status button to bring in any valid card
details.

To update a CSC
If you have the number, you can click yes and enter the card number and expiry date. If you are wanting to
check if they have an up-to-date card, you can click on the Manage CSC button which will search and bring in
any valid card details.

Resource Link

Printable pdf here Scroll to page 2 for Indici codes and summary info. 

16 July 2025 - Drivers licence medical update

Registered Nurses can complete the drivers medical for enrolled patients in full, freeing up valuable GP time.

Resource Link

NZTA – Drivers License

Printable pdf here.

3 July 2025 - Patient records when a patient transfers to a new practice

The practice newly enrolling the patient is obliged to accept the paper notes along with the electronic records, if the patient has consented to the transfer of records.

Resource Link

 MCNZ Managing Patient Records

 Printable pdf here.

18 June 2025 - General Medical Services (GMS) explained

GMS are subsidies paid to general practices under the Section 88 notice to help reduce patient fees for children and subsidy card holders for standard consults.

Resource Link

General Medical Services claim

Printable pdf here.

4 June 2025 - Retention of patient records and confidentiality

Patient health information is highly confidential and must always be handled with care, even after a patient has left the medical centre or is deceased.

Printable pdf here with links to further information.